For an Event to show up in Check-In, there are requirements for both the Event and the Check-In Setup.

• The Start times must be the same.
• The Setup Criteria must be the same as the Event Settings.

Event Checklist

An Event must have the following settings to show up in Check-In.

• The Event must have an Attendance Grouping.
• The Event must have Check-In enabled.
• The Event start time must match the start time in the Check-In Setup.

An Event has additional settings that are optional.

• Determine whether the Event needs a Room Name, Children per Adult ratio, and Attendee Limit.
• Determine whether the Event needs specific label types and quantities.
• Determine whether the Event needs a Check-In Announcement.

Setting Up an Attendance Grouping for Check-In

Check out this article to learn how to create Attendance Groupings if they have not already been created. Once your Attendance Groupings are created you can then add an Attendance Grouping to an event through the below steps.

Privilege Restriction: Privileges needed to add an attendance grouping to an event:

• Master Admin
• Full Event Admin
• Department Admin
• Group Leadership privileges required (Main and Assistant Leader(s), Coach, Director, Event Organizer)

To track attendance, an Attendance Grouping must be selected for the Event:

1. On the Event Detail page, click the Check-In tab.
   
2. Click the Check-in Settings button on the right.
   
3. Ensure the Enable Check-In box is checked and the correct Check-In method is selected. Then select the appropriate Attendance Grouping from the pulldown.
   • The options will be limited to what is set in the Group Settings Admin Tab.
   • An Event can only have one Attendance Grouping.
     
4. Click Save.
   

Event Specific Label Type and Quantity

During Check-In Setup creation, you can determine which label type and quantity to print by default. However, if you would like to print different label types and quantities for Events than the Check-In Station's default, you’ll need to set these at the Event level.

Privilege Restriction: Privileges needed to set the label type and quantity for an event:

• Master Admin.
• Full Event Admin.
• Department Admin.
• Group Leadership privileges required (Main and Assistant Leader(s), Coach, Director, Event Organizer).

To set the label type and quantity for an Event:

1. On the Event Detail page, click the Check-In tab.
   
2. Click the Check-in Settings button on the right.
   
3. Select Label Type (different types will reveal additional options as appropriate).
   
4. Click Save.
   

Tip: Setting the label type and quantity can also be done in the Event's creation or when editing the Event. Check out this article for more details.

Check-In Announcement

The Check-In Announcement field allows you to set a message in your Check-In events that appears to your families when they choose that event in Check-In. This is a great way to relay important information to the people in your church.

To set a Check-In Announcement:

1. On the Event Detail page, click the Check-In tab.
   
2. Click the Check-in Settings button on the right.
   
3. Scroll down and click on the + Check-In Announcement link to reveal the announcement fields.
   
4. Set your announcement title and body text.
   
5. Click Save.
   

Tip: You can also set the Check-In Announcement when creating or editing an event, or when setting up a Saved Check-In Setup. Check out this article for more details.

Check-In Setup Checklist

As you create the Setup, the following settings must match the Event in order to find the Event.

1. Start time
2. One of the following Event Settings:
   • Attendance Grouping
   • Department
   • Group Type

Check out this article to learn about how to create a Check-In Setup.